Owners, Directors, and/or Administrators

This course is intended to introduce potential institutions to the CACFP program. To participate in the program, all interested institutions must attend this training.  No registration fee is required.

This is a TWO DAY training session. The same person must be in attendance both days. It is strongly recommended that at least one attendee from an organization be legally able to enter into a binding contract with the State Agency.

1. Application process.
2. Participant eligibility.
3. USDA meal requirements.
4. Required records and reports.
5. Financial management.

Potential Institution Training Registration Form

Please be sure to read and understand your institution type before submitting the Potential Institution Training Registration Form.

This course will provide the necessary guidance and instructions for helping the institutions to operate an efficient, effective, and successful CACFP. It will cover CACFP management improvement/integrity, meal patterns, the reimbursement process, accurate meal counts, claims submission and recordkeeping. A review of various CACFP resource materials will be conducted and tips on organizational methods for various CACFP records will be highlighted. It will also provide an introduction to our computer system, NC CARES, for applications, changes and claims. This course is applicable for new institutions participating on the program, institutions changing their status (i.e. Independent to Sponsoring Organization), new CACFP staff; institutions with Administrative Review or audit findings.

1. Participants will learn about meal pattern requirements for infants, children, and adults in accordance with federal regulations.
2. Participants will be able to organize daily meal count and catered meal service records in order to maximize documentation efficiency of these forms.
3. Participants will be able to accurately classify and maintain income eligibility applications and accurately submit monthly enrollment figures.
4. Participants will receive refresher on management improvement in accordance with interim regulations.
5. Participants will gain an understanding of reimbursement issues, training issues, monitoring and civil rights issues.
6. Participants will learn appropriate procedures for maintaining cash receipts, disbursement journals and other forms for the submission of claims every month.
7. Participants will become familiar with procedures for changing institution status.
8. Participants will complete workbook activities leading to the filing of a claim for reimbursement.

1. Participants will be reminded of integrity issues as related to management improvement in accordance with interim rules and regulations.
2. Participants will be able to evaluate required documentation used to complete the claim for reimbursement.
3. Participants will be able to complete a valid, accurate claim for reimbursement
4. Participants will review CACFP meal patterns, recipe books, and snack suggestions to ensure compliance with CACFP requirements.
5. Participants will learn about the CACFP required documentation for Eligibility Application classification and maintenance of CACFP enrollment documentation.
6. Participants will complete an Eligibility Application classification exercise in order to fully comprehend how to appropriately classify CACFP participants as being Free, Reduced, or Denied.

1. Participants will be reminded of integrity issues as related to management improvement in accordance with interim rules and regulations.
2. Participants will be able to evaluate required documentation used to complete the claim for reimbursement.
3. Participants will be able to complete a valid, accurate claim for reimbursement.
4. Participants will review CACFP meal patterns, recipe books, and snack suggestions to ensure compliance with CACFP requirements.
5. Participants will learn about the CACFP required documentation for Eligibility Application classification and maintenance of CACFP enrollment forms.
6. Participants will complete an Eligibility Application classification exercise in order to fully comprehend how to appropriately classify CACFP participants as being Free, Reduced, or Denied.

Owners, Directors, and Teachers

In this course, information is provided on the civil rights that affect institutions and sponsors participating in CACFP. Participants will gain an understanding of the procedures and requirements of the State Agency and the Child and Adult Care institutions that sponsor the USDA food program.

1. Participants will be introduced to program policy and will receive guidance on nondiscrimination in the administration of the CACFP.
2. Participants will be able to describe the responsibilities, requirements, and procedures necessary to ensure compliance at the Federal, State, and local levels.
3. Participants will be able to identify the minimum program requirements to ensure compliance.
4. Participants will be able to convey the Civil Rights Policy for CACFP as outlined in the revised FNS Instruction 113-1.

Board Chairperson, Owners, Directors, Financial Officers and Bookkeepers

This course teaches the “in’s” and “out’s” to financial management within the CACFP program. Participants will gain useful skills and tools to assist in their program’s financial management to help assure their continued receipt of reimbursement from CACFP.  It also provides guidance on successful integration of management improvement and an overview of GS 143-6.2 reporting requirements. This course has been developed in two modules - one is applicable for Independent Centers, and one is applicable for Sponsoring Organizations of both Day Care Homes and Centers.  Be sure to register for the appropriate session.

1. Participants will gain understanding of CACFP financial management concepts of income eligibility and enrollment documentation.
2. Participants will gain the understanding of internal control, budgets, and reviews in order to efficiently manage the financial costs of the program. 
3. Participants will gain understanding of N.C. General Statute 143-6.2 reporting requirements as required for CACFP participating institutions.